Privacy Notice

1. Who We Are

Team Canada ICC is a national culinary team representing Canada at the International Catering Cup (ICC) in Lyon, France. This privacy notice applies to personal information collected through teamcanadaicc.ca.

2. What We Collect

We collect only the personal information you voluntarily provide through our partnership inquiry form: full name, email address, company/organization name, partnership tier preference, the language you prefer (so we send the package and answer you in it), and an optional message.

When you submit the form, your IP address is also used to check that you are not a bot (Cloudflare Turnstile) and to limit repeated submissions. For that limit we keep your IP address and your email address only as a one-way hash, never in readable form: the IP hash counts for one hour and the email hash for 24 hours, after which each is erased, at the latest at the next submission made on the site.

If you accept analytics in the cookie banner, Google Analytics also records how you use this site: the pages you view, the buttons and links you click (getting the package, writing to us), whether you start filling in the form and whether it shows an error, where you came from (a link, a search), your type of device and browser, and your approximate location (city level, worked out from your IP address, which Google Analytics does not store). It gives your browser a random identifier, kept in a cookie. It never receives what you type in the form. If you refuse, or do not answer, none of this is collected.

3. Why We Collect It

Your information is used exclusively to send you the partnership package, reply to your inquiry and, if you become a partner, manage that relationship. We do not send newsletters or unsolicited emails. We do not use your data for profiling. With your consent, Google Analytics statistics are used only to see which pages are useful and to improve the site, never for advertising. The only automated decision is the anti-spam check: it can block a submission it takes for a bot or for repeated sending. If that happens, write to the address in Section 9 and a person will review it.

4. Legal Basis

We process your personal information based on your explicit consent, which you provide by checking the consent checkbox on our form and submitting your inquiry. You may withdraw consent at any time (see Section 7). Analytics cookies are set only if you click “Accept” in the cookie banner; you can withdraw that consent at any time with “Cookie settings” at the bottom of every page, which also deletes them.

5. How We Protect Your Data

We implement reasonable technical and organizational safeguards to protect your personal information against unauthorized access, loss, or disclosure. Your data is transmitted securely, served from Cloudflare's infrastructure, and held by the providers named in Section 6. We use industry-standard encryption in transit and at rest.

6. Data Sharing & Third Parties

We do not sell, rent, or trade your personal information. We share it only with the service providers required to operate this form: Cloudflare (website hosting, Turnstile spam protection loaded only on the page with the form, and the submission limit described in Section 2), Resend (sending your inquiry to our team and the partnership package to you), and Google Workspace (the mailbox where our team receives and answers your inquiry). If you accept analytics, Google Analytics (Google LLC) also receives the usage data described in Section 2, as our service provider under Google's data processing terms; data sharing with Google for its own purposes, Google signals and advertising features are all turned off. These providers store or process data outside Québec, including in the United States. Each is contractually bound to protect your information, to use it solely on our instructions, and to apply safeguards comparable to those required under Canadian law. By submitting the form, or by accepting analytics, you consent to this transfer.

7. Your Rights

Under PIPEDA and Quebec Law 25, you have the right to: (a) access your personal information; (b) request correction of inaccurate data; (c) withdraw consent at any time; (d) request deletion of your data (subject to legal retention obligations); and (e) file a complaint with the Commission d'accès à l'information du Québec or the Office of the Privacy Commissioner of Canada.

8. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Inquiries that do not result in a partnership are typically retained for 24 months, after which data is securely deleted. Google Analytics data is kept for 2 months, then deleted automatically; its cookies expire 60 days after your last visit.

9. Privacy Officer & Contact

For questions, access requests, or to exercise your privacy rights, contact our Privacy Officer at [email protected].

10. Cookies & Tracking

This site uses Cloudflare Turnstile for spam protection, which may set essential security cookies. When you pick a language with the EN/FR switch, a cookie named tc-lang remembers it for one year, so the site does not send you back to your browser's language; it holds only “en” or “fr”. We also use one browser localStorage key, tc-analytics-consent, which remembers whether you accepted or refused analytics. Only if you accept analytics, Google Analytics sets two cookies, _ga and _ga_GC5WLB3PNR, which hold a random identifier and expire 60 days after your last visit. Refusing, or withdrawing consent later with “Cookie settings” at the bottom of the page, deletes them. Fonts are served from this site, not from a third-party font service. No advertising or third-party tracking cookies are used.

11. Updates to This Notice

This privacy notice was last updated on November 11, 2026. We may update it periodically. Changes will be posted on this page.